Brown-Forman Procure to Pay Analyst - Japan in Tokyo, Japan
Meaningful Work From Day One
Serving as a business partner within the APAC GBS (Global Business Solutions) structure, the Purchase to Pay Analyst position is responsible for facilitating, coordinating financial accounting, reporting, and analytical activities with a focus on communicating quantitative and qualitative information in a clear, accurate, and timely manner. This role is primarily responsible for the P2P operations in Japan.
What You Can Expect
Accounts Payable and Travel&Expenses:
Process PO and Non-PO invoices through the Coupa and SAP Systems
Research, analyze, and resolve errors and vendor issues in a timely, accurate and professional manner according to invoice processing standards and compliance
Maintain professional and effective communication with internal and external customers in a timely and persistent manner using superior customer service skills.
Provide general support for Procure to Pay COUPA processes
Develop expertise in T&E expenses reimbursement process and system (CONCUR), assist in travel expense reimbursement, performing monthly random T&E controls
Ensure established financial controls are adhered to and evidence is retained
Global Business Solutions Staff and Users Training:
Responsible for training end users on Accounts Payable, T&E procedures and Coupa
Cross- train with GBS team members, experts
Take part in maintenance and update of documentation (Standard Operating Procedures) and training materials
Process and Project Tasks:
Act as an SME (subject matter expert) for the APAC region.
Test upgrades and enhancements applied to the invoice processing including SAP, COUPA, and other systems.
Assist with the transition from outsourcing accounts payable function in Japan to performing it in-house.
Be a part of Identification, planning and implementation of Accounts
Payable process improvements to strengthen controls, maximize system resources and improve efficiency and productivity
Help to work on the standardization of the processes across Asia
Assist GBS management team with special projects, may also include managing projects
Working on the creation of vendor payments reporting tools & reports
Vendor Master Data and Disbursement:
Maintain Vendor Master Bank information and coordinate any necessary support with the Treasury or Strategic sourcing departments. This includes receiving all banking from both employees and outside vendors.
Perform payment runs: Generate Domestic and International payments; perform related audits; deliver any required reporting; and troubleshoot/resolve exceptions in a timely and accurate manner.
Manage all queries from Citibank
Perform monthly account reconciliations for Japan.
General support on VAT and other tax reporting.
Support the monthly closing activities
What You Bring to the Table
College/University (Bachelors or Equivalent);
2+ years’ experience in an automated ERP invoice processing environment, preferably SAP or COUPA
Strong analytical and problem-solving skills
Excellent customer service/communication skills and an ability to develop/maintain effective work relationships with customers at all levels and with other team members
Proficient in Microsoft Excel
Experience working with international currencies, taxes, and business processes including determining resolutions to issues, errors, etc.
High energy level, ability to work independently, and multi-task effectively in a service organization.
Excellent written & verbal communication skills in English and Japanese
Brown-Forman Corporation is committed to equality of opportunity in all aspects of employment. It is the policy of Brown-Forman Corporation to provide full and equal employment opportunities to all employees and potential employees without regard to race, color, religion, national or ethnic origin, veteran status, age, gender, gender identity or expression, sexual orientation, genetic information, physical or mental disability or any other legally protected status.
Business Area: Global Finance
Req ID: JR-00005586